Skip to Main Content

Library Policies

Borrowing Eligibility

Anyone may use materials from the shelves within the David L. Rice Library. Materials are loaned only to borrowers who present a valid ID.

USI Students, Faculty and Staff must present their USI Eagle  Access Card. CAP students are considered USI students but have a specialized card that is issued by the library. 

Non-USI affiliated patrons are welcome to borrow books, but they will need to present a valid state or federal photo ID. We classify these users as Courtesy patrons and issue a card that is valid for one year from the date of issue. Visiting professors and ALI (Academic Libraries of Indiana) reciprocal borrowing participants are also considered Courtesy patrons. All other requests will be determined by the Circulation Manager.

Loan periods vary depending on the type of material and the borrower. Borrowers will receive an email courtesy notice a few days prior to the due date. Loans may be renewed on-line by logging into the library home page, clicking on Services and selecting Library Account. Once books are overdue, they may not be renewed online but must be brought to the library for renewal.

Reviewed: February 2024
Responsible Unit: Checkout

Checkout Policies for Students, Faculty and Staff

Anyone currently enrolled in classes at USI is a student.

  • Undergraduates, UND, may borrow books for 4 weeks at a time, and are allowed to renew them 2 times. 
  • Graduate students, GRAD, may borrow books for 8 weeks, and are allowed to renew them 2 times.
  • Intensive English Program students, IEP, may borrow books for 8 weeks, and are allowed to renew them 2 times.

Loan periods vary depending on item being borrowed.

Faculty and Staff  have a semester-long loan period for books they may borrow. Books are subject to recall after 3 weeks if needed by another user. 

The library does not charge fines for overdue items however, items that are not returned are considered lost and patrons may be billed for the replacement cost of the lost item.

Reviewed: February 2024
Responsible Unit: Checkout

Checkout Policies for Non-USI affiliated patrons

Non-USI affiliated patrons may be granted status as courtesy patrons allowing permission to check out books and DVDs  from the library's General Collection. Courtesy patrons are limited to a loan period of three weeks.  The Library reserves the right to grant, deny or revoke a courtesy card at anytime.

Reviewed: February 2024
Responsible Unit: Checkout

Exceptional Circumstances Policies


If a student reports that their car, backpack, etc. was stolen and it contained library materials, they must present proof of a Police report or Public Safety report to verify the incident. When proof has been presented, we will forgive the processing fees and will evaluate and may forgive the replacement fees. We will not waive replacement costs for tablets or laptops.


Students that have filed for bankruptcy, must present proof of the filing before existing charges to their library account may be waived. Any items checked out to the patron must be returned to the library before outstanding charges may be considered for removal.

Deceased USI Family

If it is confirmed that a member of the USI Faculty, staff or administration  has died, fees will be waived and charges for outstanding items removed from the patron's record. Items will be considered lost. The library will accept items found and returned at a later date.

Reviewed: February 2024
Responsible Unit: Checkout